selfdesk
Legal & data
Task

Maintain your legal details

Company name, address, representatives and tax details sit in the footer of every invoice. They are also one of the three starter tasks.

Your legal details are the company data that has to appear on every invoice Selfdesk creates for your members. The same data feeds the generated legal documents of your space. Without it your space cannot go public.

Before you start: have the details from your trade register entry ready. Whatever you enter here is what your members see.

In the app

  1. Open Setup and tap Impressum in the Legal texts section.
    Legal Information with the Address and Company Details sections
    Legal Information with the Address and Company Details sections
  2. Check the Address at the top. It belongs to the space; change it via Change in the space settings.
  3. Under Company Details, pick the legal form and enter the Company Name. Leave Registered office, if different empty if your registered office is the city of your address.
  4. Under Registration, enter the Register Court and the Register Number.
  5. Under Representatives, enter the Managing Director(s). Separate several names with commas.
  6. Under Tax Information, enter your VAT ID or your tax number. Every invoice needs one of the two.
  7. Under Contact, check the Email where people can reach you. It is required. For a new space it is the address you signed up with. Add Phone and Website if you like.
  8. Under Invoice Branding, upload your Company Logo and set an Invoice Number Prefix if you want one.
    Invoice Branding with logo and prefix
    Invoice Branding with logo and prefix
  9. Tap Save Legal Information.

On the web

  1. Open Setup and click Impressum in the Legal texts section.
  2. Check the Address at the top; it is changed in the space settings.
  3. Fill in Company, Register entry, Representatives, Contact and Tax details. The tax number is under Tax details too.
  4. Upload your logo under Invoice appearance and set the Invoice number prefix if you want one.
  5. Under Bank details, enter the account holder and IBAN. That block appears on the invoices your members are meant to transfer. Only the owner of the space can enter and change it.
  6. Click Save.

The bank details exist only here, not in the app.

What applies here

  • The details appear in the footer of every invoice Selfdesk creates. The tax number appears only there, not in the legal notice.
  • Once everything your legal form requires is filled in, your space page links to a legal notice with these details at the bottom: name, address, representatives, register entry, VAT ID and contact. Bank details and tax number do not appear there.
  • Emails to your members and guests, such as bookings and invoices, show your space's name as the sender. When someone replies, the reply goes to the Email under Contact.
  • Impressum is one of the three starter tasks. Without it the space cannot be published. It is done once a legal form is chosen and the legal name, the address and the email are there, plus whatever your legal form requires. See Starter task.
  • The owner of the space enters the bank details. Members who pay their invoice by bank transfer pay into this account. Admins see the account holder, IBAN, BIC and bank but cannot change them. They still save every other detail on the page.
  • Invoices already issued do not change when you correct something here. They freeze name and address at the moment they were issued.
  • Change a price, a plan or a room and a new version of your price list is created by itself. See The four legal documents of your space.
  • Whether you show VAT is not decided here but in your space's tax mode. See Small business.